HOST HOTEL INFORMATION
We've got the whole place to ourselves!
Once again, this year's Winter Fire will take place at a first-class luxury hotel in downtown Washington DC. With less than 300 rooms we will sell out fast but the entire hotel will be ours… all the ballrooms, all the meeting rooms, all the guest rooms, all the great couches in the lobby, everyone you ride the elevator with… they are all one of us!
But all this fun comes with an obligation. We have to fill ALL the hotel rooms on ALL the nights, so we can only accept reservations for Fri, Sat AND Sunday night at the host hotel.
- Complete Hotel Takeover!
- Luxury Hotel Accomodations at $139/night
- Upscale Restaurant and Lobby Bar
- 20,000 sq ft of workshop and playspace
- Private Ballroom Level
- Downtown Washington DC
Overflow Hotels:
This year's primary overflow hotel is just aroud the corner. Its smaller and not too fancy, but its got a $99 room rate with only a two night minimum stay requirement and best of all will be hosting our new 24 hour playspace. Plus its still on the same block as our host hotel. With only 120 rooms we will probably be taking this entire hotel over as well. They also have a limited number of really cool suites at great rates and its attached to an Irish Pub. What's not to love?
Our second overflow hotel is an upscale hotel just next door to the Host Hotel. Its a larger hotel with an award winning restaurant. We've been able to get a great $119/night rate for Kings or Double Doubles and will be booking rooms a floor at a time.
Waiting List for Host Hotel
By signing up for a room in the Overflow Hotel you are automatically put on the waiting list for the Host Hotel. As we get room cancellations, Lonnie, our Hotel Room coordinator, will contact those registered for rooms at the overflow hotel and offer them a room at the Host Hotel however at this point we probably will not clear that list.
Room Rates:
We have to fill all the guest rooms on Friday, Saturday AND Sunday night. Since Monday is President's Day, there will be a full day of programming on Sunday and the playspace and parties will run until the wee hours of Sunday night/Monday morning. The hotel has graciously agreed to a fantastic 3 night rate of only $139/night. But again, you have to book all three nights. But with only 260 rooms, we are sure this place is going to sell out fast.
Host Hotel
*** SOLD OUT *** - Double Double (Two Double Beds)
$139/Night + Taxes *** SOLD OUT *** - King Room
$139/Night + Taxes *** SOLD OUT *** - Executive King Room (Some Extra Elbow Room)
$164/Night + Taxes *** SOLD OUT *** - Parlor Suite w/King Room (King or Double Double Sleeping Room with adjoining sitting room)
$189/Night + Taxes
Overflow Hotel 1
Overflow Hotel 1 is less than one block away from the event. It's a European Style Hotel located above an Irish Pub.
The 2nd floor will be our 24 HOUR PLAYSPACE.
We have now taken over the entire hotel.*** SOLD OUT*** - Single Bedded Rooms (King, Queen or Full)
$99/Night + Taxes *** SOLD OUT*** - Double Double (Two Double Beds)
$129/Night + Taxes *** SOLD OUT*** - Loft Suite w/Circular Staircase
$149/Night + Taxes *** SOLD OUT*** - Penthouse Suite
$199/Night + Taxes
$30/Night/Person additional fee for triple and quad occupancy - Overflow Hotel Only
Overflow Hotel 2
Overflow Hotel 2 is also less than a block away from the event but in the other direction.
It's a beautiful hotel, freshly remodeled and has an award winning restuarant.
We have blocked off an entire floor for Winter Fire guests.King Rooms
$109/Night + Taxes Double Double (Two Double Beds)
$109/Night + Taxes
Notes:
- Room reservations must be confirmed and guaranteed with a credit card for one (1) night's guest room charge at the applicable room rate plus taxes. (Note: the hotel has NOT been charging one night in advance but they do reserve that right. They absolutely will charge you if you "no show" or don't cancel with at least a 5 day notice as outlined below)
- Attendees will be responsible for room rate, taxes, and incidental charges.
- All cancellations must be received at least 5 days prior to scheduled arrival otherwise three (3) night's guestroom charges at the applicable room rate plus taxes will be charged to the credit card used to guarantee the room. A cancellation number must be issued by Dark Odyssey to confirm receipt of cancellation request.
- Check-in is at 3:00 PM and check-out is promptly at 12:00 Noon.
- For any guest checking out after 1:00 PM on Monday, a one-half day roomrate charge will be incurred. The Bell Captain can arrange to check baggage for guests arriving early and for guests attending functions on their day of departure.
- You cannot checkout early during the event to avoid paying for a Sunday Night stay.
- Overflow Hotels have a 2 night minimum stay requirement.
- Overflow Hotel 1 charges a $30/night/person additional charge for triple and quad occupancy.
How to Book a Room:
- During Online Registration check off that you want a hotel room.
- We will fill your room preference if available.
- If room preference is not available you will be given a list of available options
- Your reservation information including, credit card information to guarantee the room will be given to the host hotel.
- The Status of your room request will be listed in the Attendees Area. Your Hotel Room Confirmation Number will eventually be listed there as soon as we receive it from the hotel which usually takes 2 - 3 weeks from the time of your registration.
How to Cancel Your Room:
- All cancellations must be received at least 5 days prior to check in.
- You must send an email to hotelrooms@darkodyssey.com and receive a cancellation confirmation number in order to ensure your room has been cancelled and not be charged the room guarantee.
Questions:
Please contact Lonnie at hotelrooms@darkodyssey.com with any questions you may have.
