HOST HOTEL INFORMATION
This year's Winter Fire is taking place at a first-class nationally-known hotel in downtown Washington DC. The hotel chain is scene friendly and a track record of hosting alternative lifestyle groups without incident for over 11 years. We will be taking over the entire ballroom level at the hotel and creating a welcoming environment for all our activities.
- Nationally-Known Upscale Hotel
- Restaurant, Lobby Bar and Coffee Shop
- 40,000 sq ft of meeting and function space
- Private Ballroom Level
- Full Gym, Sauna, Pool & Steam Room
- Downtown Washington DC
Room Rates:
To help ensure a successful event, the hotel has graciously agreed to offer a multi-night price discount with some of the most reasonable rates for downtown DC we have ever seen. But you have to book early and stay for at least two nights. We are holding functions on Friday, Saturday and Sunday night so we recommend staying all three nights at the hotel. You can even extend on either side of the weekend and do some sight seeing.
Host Hotel Rooms Minimum 2 Night Stays (Double Occupancy): Single Night Rates (Double Occupancy): (Triple or Quad Occupancy - $25/night extra) (Triple or Quad Occupancy - $25/night extra) $129/Night + Taxes
$129/Night + Taxes --> After Feb 15th: Whatever the Hotel wants to charge After Feb 15th: Whatever the hotel wants to charge
Notes:
- Room reservations must be confirmed and guaranteed with a credit card for one (1) night's guest room charge at the applicable room rate plus taxes. (Note: the hotel has NOT been charging one night in advance but they do reserve that right. They absolutely will charge you if you "no show" or don't cancel with at least 72 hour notice as outlined below)
- Attendees will be responsible for room rate, taxes, and incidental charges.
- All cancellations must be received at least seventy-two (72) hours prior to scheduled arrival otherwise one (1) night's guestroom charge at the applicable room rate plus taxes will be charged to the credit card used to guarantee the room. A cancellation number must be issued by Dark Odyssey to confirm receipt of cancellation request.
- Check-in is at 3:00 PM and check-out is promptly at 12:00 Noon.
- For any guest checking out after 1:00 PM, a one-half day roomrate charge will be incurred. The Bell Captain can arrange to check baggage for guests arriving early and for guests attending functions on their day of departure.
How to Book a Room:
- During Online Registration check off that you want a hotel room.
- We will fill your room preference if available.
- If room preference is not available you will be given a list of available options
- Your reservation information including, credit card information to guarantee the room will be given to the host hotel.
- You will receive a separate email confirmation of your room reservation
How to Cancel Your Room:
- All cancellations must be received at least 72 hours prior to check in.
- You must send an email to hotelrooms@darkodyssey.com and receive a cancellation confirmation number in order to ensure your room has been cancelled and not be charged the room guarantee.
Questions:
Please contact Karri at hotelrooms@darkodyssey.com with any questions you may have.